Tips - When starting a contract in Telecom Paris

= Transportation =

= The ordering process =

  • When ordering with the team's budget, the contact is adminses@telecom-paris.fr. And when ordering for classes, with the budget of the pedagogical department, the contact is nadine.montrade@telecom-paris.fr
  • Any provider (for tools, materials, electronic devices, etc.) should be registered in our database. Ask the managing assistant of your team if the provider is registered
    • if it's not the case, you will need an IBAN / RIB and company registration document (KBis in french) in order to register the provider
    • you should also ask if the provider accepts payment via "purchase order" ("bon de commande"), explained later
  • Ask for a quote with all the devices you need (asking only one provider is OK, you don't have to do a comparison between several providers, as in the institutions linked to the Ministère de l'Enseignement Supérieur et de la Recherche)
  • On the quote, there should be : an email address to send the purchase order, the precise prices of taxes (TVA), the address of the provider, and the registration number of the company (SIRET in french)
  • Send the quote to the managing assistant (either in the admin team of the SES department, or in the pedagogical department), who will deal with the financial team
  • They'll produce a "purchase order", a document engaging Telecom Paris to pay for the order, after shipping. When receiving it from your managing assistant, you can transfer it to the provider, or your managing assistant can directly send an email to the provider. In this email, you should remind the provider how to put the invoice in the public administration website called "Chorus Pro" (see explanation below, that you can forward to your provider)
  • When the company receives the "purchase order", they will prepare, pack and send your order
  • When you receive your order, notify the managing assistant and send them the shipping document
  • The provider gets paid within 30 days
  • Here are the instructions about CHORUS PRO, that you can forward to any supplier to explain them how to get paid
Après la livraison des commandes, vous pourrez déposer votre facture sur la plateforme CHORUS PRO, en utilisant ce lien
Voici un tutoriel sur YouTube, si besoin
CONSEIL de la part de notre Service Finances pour la rédaction de votre facture :
Veillez à bien saisir votre siret à la page d'accueil de CHORUSPRO
Ensuite, renseigner les zones CHORUS PRO facturation électronique pour une meilleure prise en charge des factures au niveau du service Finances
1- Le SIRET de TELECOM PARIS : 18009202500162
2- L'engagement juridique en respectant impérativement le formalisme de votre bon de commande : B/2024/XXXXX
3- Le service CHORUS PRO : TP_FACTURES_SERVICE_FINANCIER

NB : there's also an Amazon account for the school, with which the managing assistants can order the products that are "sold and shipped by Amazon" directly from the website, without "quotes" and "purchase orders".

NB 2 : if you want your orders to be considered as "investments" (> 800€ HT) you should contact each supplier and ask them to group items as "packs" on both the quotes and the invoices.

= IT =

To get a computer

First ask your team members if there's one available. If it's not the case, with the confirmation of the head of your department, you can order one from Dell or an Apple one from Econocom. Whatever happens, you have to inform the IT team and discuss your needs with them. 

WebTools

Services from a given school/institution can be accessible to others if the IT teams accept to approve their SSO connections. For example, we could grand access to Telecom tools to all our students (from ENS, Science Po, IPP, etc.).